If you submit your timesheets on a client portal, please follow the below deadlines:
 
Payment Preiod Invoice and timesheet approval deadline Funds received
April 2019 2nd May 2019 - midnight  15th May 2019
Week endings to be submitted: 7th, 14th, 21st & 28th Apr (4 weeks)
May 2019 4th June 2019 - midnight  17th June 2019
Week endings to be submitted: 5th, 12th, 19th, 26th May & 2nd Jun (5 weeks)
June 2019 2nd July 2019 - midnight  15th July 2019
Week endings to be submitted: 9th, 16th, 23rd & 30th June (4 weeks)
 


N.B. Payment calendars are issued in three months rolling blocks - these dates may be subject to change.

Expenses

Please note expenses must be submitted within two months of being incurred. Any expenses submitted outside of this period may result in non- payment.

Expenses must adhere to the client’s expense policy and all claims need to be accompanied with copies of all corresponding receipts.


Timesheets 

Timesheets must be submitted and approved in line with the deadlines reflected in the payment calendar above.  Please note that any late approved timesheets will not be included in the monthly payroll but will be paid later in the month.  

You may be required to send in screenshots of the approved timesheets to timesheets@hydrogengroup.com. Please check the payment guide sent on your original offer email for instruction, if you require a copy of the guide please contact contractorcare@hydrogengroup.com


Self bill

  • Hydrogen operates a Self Bill payment process for contractors. This means that you do not need to send an invoice with your timesheet or expense claim as we will produce an invoice on your behalf and email it to you.
  • Self Bill is fully HMRC compliant, helps to reduce payment delays and is a common practice within the recruitment industry (you may have contracted this way previously). 
  • As part of the onboarding process you will be asked to sign a Self Bill Agreement which may be included in your contract.
  • Please note that if you are paid via an Umbrella Company, we will be asking them to sign the Self Bill agreement as they send us the invoice.
  • If you have any questions, please email selfbill@hydrogengroup.com

 

Contact information

For all contract related enquires please contact our contractor care team:

For all timesheet submissions and pay related enquiries please contact payroll: