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Part-Time Office Manager/ Operations Associate

  • Location: South San Francisco
  • $ Salary: US$31 - US$50 per hour + rate depends on experience per hour
  • Job Type:Contract

Posted 25 days ago

  • Sector: Life Sciences
  • Contact: Alicia Licht
  • Expiry Date: 03 March 2024
  • Job Ref: JN -022024-483583

Please read description carefully prior to applying.

This is an on-site role that is part time. Monday- Friday from 12pm-5pm are the hours needed and the client is firm on this. 6 month contract extendable.

THe ideal candidate would have the following:


This position requires a person with a desire and ability to learn, who will readily take instructions and proactively assist on multiple tasks helping to create a well-functioning environment for the scientific staff. We are looking for a self-starter with demonstrated initiative who will actively seek out opportunities to improve workflow and processes. The successful candidate will have responsibilities that will focus on office and administrative duties scheduling meetings, arranging lunches, shipping and receiving tasks, posting on company LinkedIn page and providing related administrative support. Rigorous attention to detail and a willingness to take on unforeseen tasks critical to operations are essential qualities for success in this effort. The ability to clearly communicate, prioritize work and use time management skills are necessary for this effort. Familiarity laboratory operations, equipment maintenance and organization are desirable skills.


Duties include but are not limited to the following:


● Maintain office and kitchen stock supplies, organization and general tidiness

● Coordinate and schedule meetings, appointments and off-site retreats

● Arrange logistics for meetings, if necessary, i.e. lunch, coffee, office supplies etc.

Shipping and Receiving:

● Receive mail and packages, confirm contents with packing slips and enter packing slips into the system

● Distribute received items to addressed recipients

● Assist personnel in the shipping of goods as needed

Lab, (desirable but not required to have had this experience ):

● Lab organization and general tidiness

● Maintains the SDS files

● Point of contact for lab vendors and services, i.e. cryogenics, lab coats, janitorial and hazmat and medical waste removal vendors


● College degree

● Proven ability to acquire new knowledge and skills

● Ability to communicate in a clear and concise manner

● Strong organization, prioritization and time management skills

● Proven ability to work both independently and as an integrated player in a small team environment

● Must be able to work in a fast paced, changing environment with high degree of self-motivation