W2 Contractors

Here you'll find all the key information you need as a W2 employee.

Useful documents:

InTime Online Timesheets

InTime is Hydrogen’s online timesheet portal. We’ll let you know at the start of your assignment if you will need to submit your hours via InTime. In which case you’ll receive login details before you start your assignment.

The User Guides below provide helpful information on using InTime.

Please note that if your client has their own timesheet portal, you will use their system to log your hours and we won’t then send you login details for InTime.

W2 Contractor Payment Calendar

Hydrogen runs a weekly payroll. Timesheets and expenses approved and submitted by 5pm on Tuesday will be processed for payment on Friday.

Approved timesheets and expenses received after 5pm Tuesday are processed for payment the following week. You’ll also need to be aware of any weekly deadlines set by the client if they have their own timesheet portal.

If we have asked you to submit paper timesheets and expense claims, you should email these to USAtimesheets@hydrogengroup.com by the weekly deadline above for payment that week.

Please note that you will receive a separate pay stub for any expense claims.

Weekendings
Approval DeadlinePay DayFederal Holidays
05-Dec-2106-Dec-2117-Dec-21 
12-Dec-2113-Dec-21 
19-Dec-2120-Dec-2131-Dec-21Chrismas 25th Dec 2021
26-Dec-2127-Dec-21 
02-Jan-2203-Jan-2214-Jan-22New Year's Day 1st Jan 2022
09-Jan-2210-Jan-22 
16-Jan-2218-Jan-2221-Jan-22Martin Luther King Jr. Day 17th Jan 2022
23-Jan-2225-Jan-2228-Jan-22 
30-Jan-2201-Feb-2204-Feb-22 
06-Feb-2208-Feb-2211-Feb-22 
13-Feb-2215-Feb-2218-Feb-22 
20-Feb-2222-Feb-2225-Feb-22 
27-Feb-2201-Mar-2204-Mar-22President's Day 21st Feb 2022
06-Mar-2208-Mar-2211-Mar-22 
13-Mar-2215-Mar-2218-Mar-22 
20-Mar-2222-Mar-2225-Mar-22 
27-Mar-2229-Mar-2201-Apr-22 
03-Apr-2205-Apr-2208-Apr-22 
10-Apr-2212-Apr-2215-Apr-22 
17-Apr-2219-Apr-2222-Apr-22 
24-Apr-2226-Apr-2229-Apr-22 
01-May-2203-May-2206-May-22 
08-May-2210-May-2213-May-22 
15-May-2217-May-2220-May-22 
22-May-2224-May-2227-May-22 
29-May-2231-May-2203-Jun-22 
05-Jun-2207-Jun-2210-Jun-22Memorial Day 30rd May 2022
12-Jun-2214-Jun-2217-Jun-22 
19-Jun-2221-Jun-2224-Jun-22 
26-Jun-2228-Jun-2201-Jul-22 
03-Jul-2205-Jul-2208-Jul-22Independence Day 4th July 2022
10-Jul-2212-Jul-2215-Jul-22 
17-Jul-2219-Jul-2222-Jul-22 
24-Jul-2226-Jul-2229-Jul-22 
31-Jul-2202-Aug-2205-Aug-22 
07-Aug-2209-Aug-2212-Aug-22 
14-Aug-2216-Aug-2219-Aug-22 
21-Aug-2223-Aug-2226-Aug-22 
28-Aug-2230-Aug-2202-Sep-22Labor Day 5th Sept 2022
04-Sep-2206-Sep-2209-Sep-22 
11-Sep-2213-Sep-2216-Sep-22 
18-Sep-2220-Sep-2223-Sep-22 
25-Sep-2227-Sep-2230-Sep-22 
02-Oct-2204-Oct-2207-Oct-22 
09-Oct-2211-Oct-2214-Oct-22Columbus Day 10th Oct 2022
16-Oct-2218-Oct-2221-Oct-22 
23-Oct-2225-Oct-2228-Oct-22 
30-Oct-2201-Nov-2204-Nov-22 
06-Nov-2208-Nov-2211-Nov-22 
13-Nov-2215-Nov-2218-Nov-22Veterans Day 11th Nov 2022
20-Nov-2222-Nov-2225-Nov-22 
27-Nov-2229-Nov-2202-Dec-22Thanksgiving 24th Nov 2022
04-Dec-2206-Dec-2209-Dec-22 
11-Dec-2213-Dec-2216-Dec-22 
18-Dec-2220-Dec-2223-Dec-22 
25-Dec-2227-Dec-2230-Dec-22Chrismas 26th Dec 2022
01-Jan-2303-Jan-2306-Jan-23 

How to request sick leave and paid-time-off (PTO)

If you are absent from work for any reason, please notify your Hydrogen Consultant and USAtimesheets@hydrogengroup.com via email on each day of absence.

A member of our Payroll Team will check your eligibility for paid time off and confirm back to you. Your eligibility will be based on the state/city in which the work was performed.

Any payment due will be made on the next scheduled payday.

We have specific Sick Leave policies for workers based in California and Massachusetts which you can find below.

Should you have any questions on this, please contact your Hydrogen Consultant or our Payroll Team at USAtimesheets@hydrogengroup.com.

Get in touch

For any onboarding queries relating to background checks and process, right to work and your contract, please contact:

Email: onboardingusa@hydrogengroup.com

Telephone: +1 (281) 402 3847

For any payment related queries, please contact:

Email: USAtimesheets@hydrogengroup.com

Telephone: +1 (281) 402 3847