W2 Contractors

Here you'll find all the key information you need as a W2 employee.

Useful documents:

InTime Online Timesheets

InTime is Hydrogen’s online timesheet portal. We’ll let you know at the start of your assignment if you will need to submit your hours via InTime. In which case you’ll receive login details before you start your assignment.

The User Guides below provide helpful information on using InTime.

Please note that if your client has their own timesheet portal, you will use their system to log your hours and we won’t then send you login details for InTime.

W2 Contractor Payment Calendar

Hydrogen runs a bi-weekly payroll. Please send your approved timesheets to USAtimesheets@hydrogengroup.com by 5pm on Monday for the previous 2 weeks as per the dates in the table below. If you are using a Client’s online timesheet portal, please ensure your timesheet has been approved in the portal by the same deadlines:

WeekendingsApproval DeadlinePay DayFederal Holidays
06-Dec-2007-Dec-2018-Dec-20 
13-Dec-2014-Dec-20 
20-Dec-2021-Dec-2031-Dec-20 
27-Dec-2028-Dec-20New Year's Day 1st Jan 2021
03-Jan-2104-Jan-2115-Jan-21 
10-Jan-2111-Jan-21 
17-Jan-2118-Jan-2129-Jan-21Martin Luther King Jr. Day 18th Jan 2021
24-Jan-2125-Jan-21 
31-Jan-2101-Feb-2112-Feb-21 
07-Feb-2108-Feb-21 
14-Feb-2115-Feb-2126-Feb-21 
21-Feb-2122-Feb-21 
28-Feb-2101-Mar-2112-Mar-21 
07-Mar-2108-Mar-21 
14-Mar-2115-Mar-2126-Mar-21 
21-Mar-2122-Mar-21 
28-Mar-2129-Mar-2109-Apr-21 
04-Apr-2105-Apr-21 
11-Apr-2112-Apr-2123-Apr-21 
18-Apr-2119-Apr-21 
25-Apr-2126-Apr-2107-May-21 
02-May-2103-May-21 
09-May-2110-May-2121-May-21 
16-May-2117-May-21 
23-May-2124-May-2104-Jun-21 
30-May-2131-May-21Memorial Day 31st May 2021
06-Jun-2107-Jun-2118-Jun-21 
13-Jun-2114-Jun-21 
20-Jun-2121-Jun-2102-Jul-21 
27-Jun-2128-Jun-21 
04-Jul-2105-Jul-2116-Jul-21Independence Day 5th July 2021
11-Jul-2112-Jul-21 
18-Jul-2119-Jul-2130-Jul-21 
25-Jul-2126-Jul-21 
01-Aug-2102-Aug-2113-Aug-21 
08-Aug-2109-Aug-21 
15-Aug-2116-Aug-2127-Aug-21 
22-Aug-2123-Aug-21 
29-Aug-2130-Aug-2110-Sep-21 
05-Sep-2106-Sep-21Labor Day 6th Sept 2021
12-Sep-2113-Sep-2124-Sep-21 
19-Sep-2120-Sep-21 
26-Sep-2127-Sep-2108-Oct-21 
03-Oct-2104-Oct-21 
10-Oct-2111-Oct-2122-Oct-21 
17-Oct-2118-Oct-21 
24-Oct-2125-Oct-2105-Nov-21 
31-Oct-2101-Nov-21 
07-Nov-2108-Nov-2119-Nov-21 
14-Nov-2115-Nov-21Veterans Day 11th Nov 2021
21-Nov-2122-Nov-2103-Dec-21 
28-Nov-2129-Nov-21Thanksgiving 25th Nov 2021
05-Dec-2106-Dec-2117-Dec-21 
12-Dec-2113-Dec-21 

How to request paid-time-off

If you are absent from work for any reason, please notify your Hydrogen Consultant and USAtimesheets@hydrogengroup.com via email on each day of absence.

A member of our Payroll Team will check your eligibility for paid time off and confirm back to you. Your eligibility will be based on the state/city in which the work was performed.

Any payment due will be made on the next scheduled payday.

Should you have any questions on this, please contact your Hydrogen Consultant or our Payroll Team at USAtimesheets@hydrogengroup.com.

Get in touch

For any onboarding queries relating to background checks and process, right to work and your contract, please contact:
Email: onboardingusa@hydrogengroup.com
Telephone: +44 20 7002 0161

For any queries relating to your extensions and mid-contract queries, please contact:
Email: contractorcare@hydrogengroup.com
Telephone: +44 20 7002 0161

For any pay-related queries, please contact:
Email: USAtimesheets@hydrogengroup.com
Telephone: +44 20 7002 0161