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Contract Manager

  • Location: Belgium
  • Salary: Negotiable per hour
  • Job Type:Contract

Posted 17 days ago

Contract Manager (with QS knowledge if possible) and a Quantity Surveyor.

Contract management (95% of the activity):

  • Weekly complete and follow-up the Project Procurement Plan
  • Having weekly contact with the key internal stakeholders (from construction + engineering)
  • Participate to the weekly construction meeting
  • Participate to the bi-weekly supplier meeting (when package need a CM follow-up)
  • Invoices:
    • Review Proforma invoice and assure compliance with the contract
    • Review the Proforma invoice with the package lead for approval
    • Complete Proforma approval sheet & collect signature
    • Send Proforma approval to Contractors/Suppliers
    • Archiving Proforma
  • RSC (scope change):
    • Complete the change log
    • Follow-up on RSC request & align with package lead
    • Initiate signature
    • Send the sign version to Contractors
    • All RSC must to be link to a proper justification
    • Archive all RSC and offer related in Construction/Vendor portal
  • Follow-up on letter/communication:
    • Inform stake holders of any formal communication received from contractors/supplier on a need to basis
    • Answering formal letters
    • Initiate letter when needed
    • Update letter log
  • Sponsor meeting:
    • Organize Sponsor meeting (recurrence depending on project needs)
    • Organize integral alignment before Sponsor meeting
    • Follow-up on the actions from the Sponsor
    • MOM: write the MOM, sign and issue them (via procurement support)
  • Back charge follow-up
  • Bank guarantee:
    • Follow-up on reception
    • Verify if Guarantee is compliant
    • Increase the bank guarantee if needed
  • Provisional acceptance:
    • Create and follow-up on the Provisional acceptance certificate
    • Inform the client of any Provisional acceptance (for insurance purpose)
  • Build and manage the relationship with the supplier
  • Be supportive on internal requests (Package lead, Quality, EHS, Schedule,…) to manage Suppliers & Contractors
  • Follow-up on general package spend and inform Cost controlling if any potential risk of over spend in regards of budget
  • Be a team player and share key information with the team
  • Participate to the 1-1 once a week (don't wait the 1-1 for urgent topics)

Procurement (5% of the activity):

  • Weekly complete and follow-up the Project Procurement Plan
  • Follow the Procurement process
  • Be a leader of the package by:
    • Organize internal kick-off (incl. prep of the Document check list) (via procurement support)
    • Organize kick-off (via procurement support)
    • Create bidder list + follow up on signature (via procurement support)
    • Request D&B to Proc support + Verify the financial strength of supplier/contractor
    • Follow-up on CDA (via procurement support)
    • Weighing recommendation with the entire team in advance of offer reception
    • Preparation of the RFP package (incl. challenge documents reception to the team on time, verify the document check list, upload the EHS/Quality doc on Bidding portal, adapt the Proc documents, request the schedule,…)
    • Request support from Proc support for Ariba + tracking supplier participation
    • Create the bids comparison for each offer revision and send it to the team
    • Verifying the offer completeness (including all the requested documents)
    • Negotiate the contractual & legal deviation and align with the client
    • Assuring an internal alignment before meeting Contractor/Supplier
    • Organize technical & commercial alignment meetings with supplier and lead the meeting + complete MOM or the Q&A and send them to the supplier/contractor
    • Redirect questions during the process and integrate them in Q&A
    • Align with Cosep + HSE + Quality on the offers
    • Short list if needed
    • Organize & lead recommendation meeting
    • Finalize and send the recommendation for signature (via procurement support)
    • Adapt the contract in accordance with the client & initiate the PO creation
    • Follow-up on Contract signature (via procurement support)
    • Inform Doc control when package are awarded
    • Send regret letters
  • Respect the RFP dates or verify the impacts in case of delay
  • Challenge the client on their adding request of the scope during the process
  • Archive all valuable info on bidding portal
  • Maintain a perfect equity during the process

If you are interested in this role, please send your CV to peterjefferys@hydrogengroup.com

If you know anyone who may be interested I am offering £500 referral fee for any successful candidate!

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