Back to Job Search

Executive Assistant

  • Location: Aberdeenshire
  • Salary: £24000.00 - £26000 per annum per year
  • Job Type:Permanent

Posted 9 days ago

  • Sector: Accounting & Finance
  • Contact: Colin Newbury
  • Expiry Date: 03 July 2021
  • Job Ref: JN -052021-459954

JOB DESCRIPTION

POSITION: Executive Assistant

DEPARTMENT: Administration

REPORTING: General Manager

OBJECTIVE: To play a key role in achieving the Company's Vision and Goals by providing the highest level of personal and professional support to exceed expectations of all stakeholders.

MAIN RESPONSIBILITIES:

· Provision of a highly confidential and discreet service.

· Provision of proactive support to the Senior Management Team with diary management, meeting arrangements, and administrative tasks.

· Provision of an end-to-end service to ensure that all Senior Management Team activity is effectively managed from the preparation, collation and distribution of documents and reports; recording of minutes and action points at meetings; to ensuring that all actions and communications are completed.

· Monitor, contribute and take action to progress projects on behalf of the Senior Management Team.

· Preparation of presentations, reports and minutes in accordance with the brand and tone of voice.

· Manage the office stationery and supplies.

· Support the heads of department on behalf of the Senior Management Team.

· Responding to reviews and guest feedback on behalf of the Senior Management Team.

· Assist with data collection and analysis on guest feedback and other projects.

· Creating and editing documents, ensuring they are in line with the brand.

· Liaising with the marketing team to ensure documents, TV's and website are up to date.

· Assist with procurement for the Senior Management Team.

· Support colleagues to promote positive employee experience.

· Act as a role model for the company and be a professional representative at all times.

· Anticipate the needs of the Senior Management Team in a proactive manner.

· Act as a focal point for the Senior Management Team on general enquiries from inside and outside the company.

· Undertake any other reasonable activity within the job role.

· Ensure consistent smooth running of administrative and communications activity and other support aspects on behalf of the Senior Management Team.

· Establish excellent working relationships with all stakeholders.







KEY SKILLS AND EXPERIENCE:

Essential:

Excellent IT skills

  • Confident using Microsoft 365, particularly powerpoint and excel.
  • Experience with CRM systems
  • Adaptability to new software and problem solving

    Experience in an administrative role or equivalent

    Excellent writing ability

    Excellent communication ability

    Excellent Interpersonal Skills, approachable and personable

    Organised and excellent at multi-tasking

    Can maintain discretion and confidentiality

    Team Player

    Quick and willing learner

    Versatile and highly adaptable

    Approachable and Personable

    Creative thinker and problem solver

    Pays attention to detail

    Conscientious Self Starter capable of working proactively

    Strong Work Ethic




    Desirable:

    Experience using Adobe Indesign or other creative cloud applications

    Experience working in a hospitality setting

...