Administrative Specialist III
Juno Beach, FL
Schedule:
Standard Office Hours
Contract Duration:
6 Months
Pay Rate Range:$18.00 – $22.00/hour
Our client, a leading clean energy organization recognized for operational excellence and innovation, is seeking an Administrative Assistant to provide essential administrative and coordination support to a professional department team.
Job Description
Under direct supervision, the Administrative Assistant provides general administrative support to a department or group of professionals. The role involves compiling and analyzing basic information for inclusion in reports or presentation materials, preparing charts, graphs, or tables, and handling routine correspondence according to established procedures.
This position requires sound judgment, attention to detail, and the ability to manage multiple administrative tasks efficiently in a professional setting.
Key Responsibilities
- Provide calendaring, scheduling, and coordination of meetings, tasks, and deliverables.
- Arrange travel logistics and assist with coordination of staff functions and events.
- Coordinate activities with other administrators to ensure leadership alignment on priorities and timelines.
- Prepare or proofread professional materials including slides, spreadsheets, reports, and meeting notes.
- Maintain confidentiality of sensitive information and ensure proper communication with both internal and external stakeholders, including government personnel.
- Perform additional administrative or departmental support duties as assigned.
What We’re Looking For
- Strong organizational and communication skills.
- Detail-oriented, proactive, and able to manage multiple priorities effectively.
- Professional demeanor with the ability to maintain discretion and confidentiality.
- Collaborative and adaptable, with a positive, team-focused approach.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Qualifications
Required:
- High School Diploma or GED
- 0–2 years of administrative experience
Preferred:
- Experience supporting corporate, government, or professional services teams
- Familiarity with scheduling tools, travel coordination systems, or document management software
...