Temporary Administrative & Operations Associate
Irvine, CA
Duration:
3-month contact
Schedule:
Standard Office Hours
Pay:$28-33.50/ph
Position Summary:
This role supports the operations of a global corporate giving and foundation team within a medical device company. The ideal candidate is detail-oriented, highly organized, and professional, with a strong administrative background.
Job Responsibilities:
In this role, you will support the daily operations and communications of the Corporate Giving team. Key responsibilities include:
- Managing shared inboxes and responding to inquiries using standardized templates.
- Maintaining internal calendars and databases related to volunteer events and programs.
- Coordinating meetings, preparing materials, and tracking follow-ups.
- Supporting documentation and budget tracking for sponsored events.
- Assisting with internal compliance requirements, including documentation and approvals.
- Organizing records of program documents, historical data, and contact information.
Essential Duties and Job Functions:
Administrative & Operational Support:
- Respond to stakeholder inquiries with clarity and professionalism.
- Track participation and maintain documentation for charitable programs.
- Coordinate logistics and communication for team and external meetings.
Communications (Preferred Skillset):
- Draft and distribute internal communications, newsletters, and campaign updates.
- Update internal and external websites; assist with social media content.
- Develop presentation materials and assist with report preparation.
Project Management (Preferred Skillset):
- Assist in planning and executing events and campaigns (e.g., awareness months, employee engagement).
- Monitor initiative timelines and maintain project documentation.
- Support volunteer program management and employee outreach.
Knowledge & Skills:
- Proficiency in Microsoft Office (Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Highly organized with strong time management skills.
- Ability to manage multiple priorities with professionalism.
- Familiarity with tools such as Marketo, SharePoint, or similar platforms is a plus.
- Experience with communication drafting and project support in a corporate environment is preferred.
Education & Experience:
- Bachelor’s degree in business administration, communications, human resources, or a related field.
- 0–2 years of relevant experience in an administrative or project support role.
- Experience in corporate social responsibility or philanthropy-related fields is a bonus.
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