Title:
Account Specialist
Pay:$17.50/hour
Location:
Juno Beach, FL
Schedule:
Standard Office Hours
Duration:
12-Month Contract
The Account Specialist
plays a critical support role in the Procure-to-Pay (P2P) process. This position works closely with procurement, accounts payable, and vendor management teams to resolve vendor information and payment issues in a timely manner.
The role collaborates with internal stakeholders and suppliers to ensure accurate invoice processing, maintain vendor records, and support efficient payment operations.
Key Responsibilities
In this role, you will support day-to-day supply chain and vendor management activities, including:
- Review and resolve invoice discrepancies while ensuring accuracy and compliance with internal policies.
- Investigate and correct vendor invoice submissions that do not align with purchase orders.
- Coordinate with relevant stakeholders to resolve freight handling invoice discrepancies.
- Process vendor banking updates within the organization’s ERP system to maintain accurate payment information.
- Collaborate with suppliers and internal teams to resolve issues and ensure timely invoice payment.
- Maintain accurate records of vendor communications, invoice resolutions, and documentation.
- Provide administrative support to the Supply Chain team related to invoice processing and vendor information management.
- Generate reports on invoice discrepancies and vendor issues for internal review.
Essential Duties and Job Functions
- Communicate clearly with suppliers to explain processes, requirements, and next steps.
- Review supplier documentation and onboarding materials with strong attention to detail.
- Manage multiple supplier enablement or issue-resolution cases simultaneously.
- Work cross-functionally with accounts payable, procurement, and vendor management teams to resolve issues efficiently.
- Support continuous improvement in vendor communication and payment processes.
Qualifications
- High school diploma or equivalent required; an associate’s or bachelor’s degree in business, finance, supply chain, or a related field is preferred.
- Previous administrative experience, preferably within supply chain, procurement, or finance.
- Strong communication skills, both written and verbal.
- Ability to work effectively with vendors and internal stakeholders.
- Experience interacting directly with external suppliers and managing professional communications.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proactive problem-solving skills with the ability to anticipate supplier questions or potential roadblocks.
- Customer-service mindset with clear and professional communication.
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