Administrative Assistant
Location:
Pomona, CA – Hybrid (Monday + Tuesday onsite)
Duration:
12-month contract
Schedule:
Monday – Friday, 8:00 AM – 5:00 PM
Pay:
22 USD per hour
Position Overview:
The Administrative Assistant Level 3 is a high-level administrative role providing executive and departmental support with minimal supervision. The role involves handling complex administrative tasks, coordinating schedules, preparing documents and presentations, and supporting office operations. This position requires discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Executive & Department Support:
- Manage executive calendars, schedule appointments, and coordinate meetings
- Assist with preparation of meetings, including room setup, materials, and logistics
- Draft, edit, and format documents, presentations, and reports
- Track and follow up on action items from meetings
Administrative & Office Tasks:
- Handle expense reports, including submission, tracking, and resolving discrepancies
- Order office supplies and assist with onboarding new hires, including setting up equipment
- Maintain filing systems, databases, and other documentation
Communication & Coordination:
- Serve as primary point of contact for internal and external stakeholders
- Relay messages and facilitate communication between executives, teams, and departments
- Support interdepartmental projects and special assignments as needed
Required Skills & Attributes:
- 2–4 years of administrative experience (office or executive support)
- High School Diploma or equivalent (college coursework a plus)
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Typing speed ~50 wpm
- Strong organizational and time management skills
- Excellent communication skills, both written and verbal
- Attention to detail and ability to handle confidential information
- Ability to prioritize multiple tasks and deadlines in a fast-paced environment
Desired Skills & Attributes:
- Knowledge of the utility industry is a plus
- Adaptability and flexibility to meet changing business needs
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