Administrative Assistant II
Location:
Carlsbad, CA (100% onsite) Schedule:
Monday–Friday (hours flexible) Duration:
2-year contract (potential to convert FTE) Pay Range:$20.50–25.50/hr
Our client, a regional utility company, is seeking an Administrative Assistant II to support the timekeeping function for its North Coast Electric district. This role is central to ensuring accurate, on-time pay period closings while also providing broader administrative support to the department, including schedules, logs, and other day-to-day office functions.
Job Responsibilities:
In this role, you will manage and support timekeeping and administrative operations within the North Coast Electric district. Key responsibilities include:
- Processing and maintaining timekeeping records for the district, ensuring pay period deadlines are consistently met with minimal to no errors
- Maintaining schedules, logs, and other administrative tracking documents
- Adapting to evolving processes and priorities as the company and department needs change
- Supporting the department during high-pace periods, particularly around pay period closings
Essential Job Duties and Job Functions:
- Provide administrative support to the department, including word processing, filing, faxing, and answering phones
- Receive and direct visitors
- Coordinate scheduling, meetings, and conferences
- Maintain financial and timekeeping record keeping
- Obtain supplies and sort/distribute mail
- Support special projects as assigned
Knowledge and Skills:
- Strong communication and organizational skills
- Ability to meet deadlines and close pay periods accurately, even under high-pace conditions
- Ability to adapt to changing processes and priorities
- Familiarity with MS Office required
Education and Experience:
- High school diploma required
- Level II: 2–5 years of relevant administrative experience
...