Administrative Assistant IV
Location:
San Diego, CA (Hybrid: 4 days onsite per week)
Hours:
7:00 AM – 4:00 PM (PST)
Duration:
2-year contract (strong potential for permanent conversion)
Pay Range:$34.50-$39.50/hr
Overview
Provides high-level administrative and project support to a department or individual within a project-focused environment. This role sits within a project support function and involves coordination across multiple stakeholders.
Key Responsibilities
- Provide administrative support including word processing, filing, faxing, and mail distribution
- Answer and direct phone calls and visitors
- Schedule meetings, coordinate conferences, and manage calendars
- Maintain financial records and assist with reporting tasks
- Support project coordination, including tracking deadlines and deliverables
- Assist supervisors with planning and execution of customer-initiated projects
- Contribute to special projects as required
- Collaborate with a wider team of project coordinators
Team Structure
- Reports directly to a team supervisor
- Works alongside a team of approximately 12 Project Support Coordinators (mix of permanent staff and contractors)
- Team is responsible for managing customer-initiated projects
Key Requirements
- Bachelor’s degree required
- 8+ years of relevant experience
- Experience with SAP (any module) preferred
- Strong organisational and communication skills
- Proficiency in Microsoft Office
Ideal Candidate Profile
- Background in sr project coordination or junior project management
- Experience across industries (e.g. healthcare, utilities, construction) is acceptable
- Highly detail-oriented and adaptable
- Proven ability to manage projects, track deadlines, and support multiple stakeholders
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