Administrative Assistant – Electric Distribution Construction/Maintenance
Location:
Five days per week onsite, San Diego, CA
Duration:
18-month contract
Pay Rate:$34.50-39.50/hr
Work Schedule:
6:30-7:00 a.m (exact daily hours will be confirmed with the selected candidate)
Our client, a large regional utility, is seeking an Administrative Assistant to support its Electric Distribution Construction/Maintenance operations in San Diego. You will work closely with supervisors and field teams on timekeeping, scheduling, records and documentation, and data entry. This is a fast-paced, early-start environment where accuracy, organization, and clear communication keep field work moving efficiently.
Job Responsibilities:
In this role, you will provide administrative and operational support to the Electric Distribution Construction/Maintenance department and its supervisors. Key responsibilities include:
- Supporting day-to-day construction and maintenance operations through administrative coordination with supervisors and field teams
- Handling timekeeping-related activities and ensuring records are accurate and submitted on time
- Maintaining records and documentation and keeping them organized and current
- Managing scheduling and coordination for supervisors and field operations
Essential Job Duties and Job Functions:
- Perform timekeeping duties, including entering, reviewing, and reconciling time records
- Complete data entry accurately and on deadline
- Schedule and coordinate meetings, conferences, and field activities
- Maintain filing systems and department documentation
- Prepare documents, correspondence, and reports using word processing
- Receive and direct visitors
- Handle financial record keeping
- Obtain supplies and sort and distribute mail
- Provide general administrative support to supervisors and field operations
- Support special projects as assigned
Knowledge and Skills:
- Strong attention to detail and accuracy
- Ability to prioritize and manage multiple time-sensitive tasks in a fast-paced operations environment
- Strong communication and organizational skills
- Strong computer and data-entry skills
- Familiarity with MS Office (required)
- Comfortable working an early-start schedule (approx. 6:30-7:00 a.m.)
Education and Experience:
- Administrative or office support experience, ideally in an operations, construction, or field-based setting
- Experience with timekeeping, scheduling, and records management preferred
- Proficiency in MS Office
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