Title:
Meetings and Events Specialist
Location:
Irvine, CA
Pay:$30.00-$35.00/hr
Schedule:
Standard Office Hours
Duration:
6-Month Contract
Applies professional expertise and judgment to support conference services activities, meeting and event logistics, and business outcomes.
Key Responsibilities
- Coordinate the day-to-day execution of meetings, events, and related logistics for managed event spaces at a corporate campus.
- Engage with stakeholders, including meeting and event planners, to understand event needs and communicate space capabilities and current guidelines.
- Review meeting and event setup requirements with cross-functional teams, such as audiovisual (AV) and catering, identify discrepancies, and recommend solutions.
- Support large-scale meetings by participating in discovery sessions, site visits, and related planning activities.
- Generate, revise, and distribute reports; maintain negotiation trackers and campus event reports.
- Upload contracts into an enterprise contract lifecycle management (ECLM) system and monitor contract approvals and execution.
- Support supplier onboarding and create requisitions and purchase orders in a source-to-pay system, such as Coupa.
- Contribute to the development of guidelines and procedures for conference services programs.
- Provide input and assist with the development and execution of milestone plans and change management plans for conference services programs.
- Communicate project status and gather information to identify project limitations and support informed decision-making.
- Participate in process mapping, requirements-gathering sessions, training material development, transition activities, and process improvement initiatives.
- Maintain internal intranet sites and related program resources.
- Assist with developing communication materials and presenting programs to employees, including new initiatives and key program updates, under management guidance.
- Support the development of communication and implementation strategies for new and existing programs.
- Adhere to all Environmental, Health, and Safety (EHS) rules and requirements, taking appropriate measures to prevent injuries, protect the environment, and prevent pollution within their area of responsibility.
Incidental Responsibilities
- Establish and maintain resources and tools that support consistent, high-quality standards and best-in-class service for employees.
Education & Experience
- Bachelor's degree in Marketing or equivalent training required.
- 2–4 years of related experience required.
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