JOB TITLE:
Program Assistant
LOCATION:
Remote (Onsite San Diego first 2–3 weeks for training; occasional onsite as needed)
SCHEDULE:
7:00 AM – 4:00 PM PST
DURATION:
1-Year Contract
PAY:$25-30/hr
Job Responsibilities:
In this role, you will support the Energy Savings Assistance Program
by handling invoice review and program support activities. Key responsibilities include:
- Performing invoice quality control (QC)
for incoming vendor submissions
- Reviewing and validating data from a third-party vendor operating in California
- Ensuring accuracy of invoices, numbers, and applied program measures
- Conducting data intake and verification tasks across program records
- Supporting program operations through documentation review and tracking
- Working with SAP and Excel
to process and validate financial/program data
- Collaborating with internal teams to ensure compliance and accuracy
Essential Duties and Job Functions:
- Review and validate invoices submitted by external vendors
- Match and verify data accuracy across systems and documentation
- Ensure proper application of program measures and billing rules
- Support intake and processing of program-related documentation
- Maintain organized records and reporting of invoice activity
- Communicate discrepancies and resolve issues with internal stakeholders
- Assist with ongoing program administrative and support tasks
Knowledge & Skills:
- Strong attention to detail and accuracy in data review
- Proficiency in Microsoft Excel(required)
- Familiarity with SAP systems(preferred)
- Ability to work with structured data and financial/invoicing information
- Strong communication and organizational skills
- Ability to work independently and adapt in a fast-paced environment
- Comfort working with corporate processes and structured workflows
Education & Experience:
- High school diploma required
- Experience as a Program Assistant, Project Coordinator, or Program Support role
preferred
- Strong emphasis on invoicing, data validation, or administrative program support
- Experience working in large corporate environments preferred
- No healthcare or construction backgrounds preferred
...