Administrative Assistant
Location:
Monrovia, CA – Onsite
Duration:
12-Month Contract
Schedule:
Monday–Friday, 8:00 AM–5:00 PM
Pay Range:$18–22/hr
Responsibilities
- Provide front office coverage and administrative support
- Support call queue operations
- Assist with order intake and assignment through internal systems
- Monitor and manage planning inboxes
- Schedule and coordinate service orders
- Support scheduling of work orders in internal tracking systems
- Provide backup administrative support as needed
- Generate and distribute management reports using tools such as Power BI
Experience & Education
- High school diploma or equivalent required
- 2–4 years of administrative, clerical, or office support experience preferred
- Relevant college coursework is a plus
- Experience in a high-level administrative support role preferred
Required Skills & Qualifications
- Strong team collaboration skills
- Adaptable and able to manage changing priorities
- Excellent verbal and written communication skills
- Strong customer service and interpersonal skills
- Detail-oriented with strong problem-solving abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with SharePoint and Adobe Acrobat
- Advanced Excel skills, including PivotTables and VLOOKUPs
Preferred Qualifications
- Experience working with SAP
- Experience using design or workflow management systems
- Broad knowledge of office procedures, administrative support functions, and filing systems
- Ability to manage multiple priorities with minimal supervision
- Experience handling confidential information professionally
- Experience coordinating meetings, ordering supplies, and onboarding support
- Ability to support executives and departmental managers
- Typing speed of 50+ WPM
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