Title:
Event, Training & Communications Coordinator
Location:
Juno Beach, FL
Pay:$25.00-$28.00/hour
Schedule:
Standard Office Hours
Duration:
8-Month Contract
We are seeking a highly organized and detail-oriented contingent professional to support enterprise event planning, training coordination, and communications execution. This fully onsite role is responsible for end-to-end logistics coordination, training administration within a learning management system (LMS), content creation and publishing, and close collaboration with internal communications and change teams to ensure alignment with corporate standards.
Key Responsibilities
Event Planning & Facilitation
- Plan and coordinate onsite meetings, workshops, and leadership events from initiation through execution
- Manage calendar invites, attendee lists, and RSVP tracking
- Coordinate logistics including room reservations, audiovisual setup, catering, signage, and facilities support
- Submit and track service requests across Facilities, Catering, IT/AV, and Security teams
- Provide onsite, day-of support to ensure seamless event execution
Training Coordination & Administration
- Serve as training coordinator for instructor-led, onsite sessions
- Maintain and publish training information within the LMS
- Manage registration, enrollment, attendance tracking, and session updates
- Communicate prerequisites and ensure participant readiness
- Coordinate logistics with instructors and external vendors (room setup, catering, access requirements)
Content Creation & Publishing
- Develop and format high-quality presentation materials and communications content
- Publish content across internal platforms such as collaboration tools and intranet systems
- Ensure accuracy, consistency, and audience-appropriate messaging
Communications & Brand Alignment
- Partner with internal communications teams to ensure adherence to brand and messaging standards
- Revise and refine materials based on stakeholder feedback while maintaining high attention to detail
Required Skills & Expertise
- Advanced presentation development skills with executive-level formatting
- Strong written and verbal communication skills
- Exceptional organizational skills with keen attention to detail
- Experience coordinating vendors and managing onsite logistics
Tools & Platforms
- Microsoft Office 365 (PowerPoint, Outlook, Teams)
- Collaboration and content platforms (e.g., intranet and knowledge-sharing tools)
- Learning Management Systems (LMS)
Experience & Qualifications
- 3–7 years of experience in event coordination, training operations, or corporate communications
- Experience working in large, complex, or matrixed environments preferred
...