JOB TITLE: Office Services Coordinator - THIS IS AN ON-CALL POSITION
LOCATION: Austin, TX – must be available to go onsite when called
SCHEDULE: Monday – Friday, 8:00 AM – 5:00 PM CST – on call position with occasional overtime
PAY: 28 USD per hour
Job Responsibilities:
In this role, you will provide comprehensive office and facilities support while serving as the primary front-facing representative for the organization. Key responsibilities include:
- Managing daily office operations, including supplies, mail distribution, and workspace organization.
- Coordinating onsite and offsite events, including company lunches, meetings, and executive visits.
- Supporting executive leadership with administrative and operational needs.
- Assisting with onboarding logistics, including badge creation and workspace assignments.
- Ensuring a professional and welcoming experience for visitors, vendors, and employees.
Essential Duties and Job Functions: - Greet visitors, vendors, and new hires; manage check-in through visitor systems and connect them with onsite contacts.
- Enforce visitor access policies and maintain security procedures for all guests.
- Plan and coordinate company events, meetings, and employee lunches.
- Order, track, and manage office supplies and inventory.
- Sort and distribute incoming mail and packages across the facility.
- Maintain and update the office seating chart for headquarters.
- Partner with IT and HR to support onboarding processes, including badge setup and seating assignments.
- Assist Facilities and executive leadership with special projects and operational tasks.
- Act as a resource for employees and visitors by responding to inquiries and providing support.
Knowledge & Skills: - Strong organizational skills with high attention to detail and accuracy.
- Excellent time management and ability to multitask effectively.
- Strong verbal and written communication skills.
- Customer service-oriented with strong interpersonal abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proactive, adaptable, and solution-oriented mindset.
- Ability to prioritize tasks and meet deadlines consistently.
- Professional demeanor with a “no task too small” attitude.
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
Education & Experience: - 1–3 years of experience in an office administrative or similar role (preferred).
- Bilingual in English and Spanish (preferred).
- Event planning or coordination experience (preferred).
- Experience working in a fast-paced, high-growth, or startup environment (preferred).
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