Project & Program Management Specialist
Location:
Onsite for initial training, then fully remote. Candidates must be local to the Southern California area.
Duration:
2-year contract (no conversion)
Pay Range:$25–$30/hr
Hours:
8:00 AM – 4:30 PM
Job Summary:
Our client is seeking a Project & Program Management Specialist to provide administrative and project support to Project Managers and project teams. This role combines project coordination — scheduling, documentation, reporting, and communication — with vendor invoice review, ensuring contractual compliance, proper documentation, and accurate processing through SAP. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced environment.
Job Responsibilities:
In this role, you will manage and support a variety of projects within the Project Management department. Key responsibilities include:
- Support Project Managers with scheduling, documentation, project plan updates, reporting, and presentations
- Review vendor invoices for accuracy, completeness, and compliance with contract terms
- Verify that all required documentation and approvals are included and properly signed
- Enter accurate accounting information into SAP and route invoices to the correct approver
- Communicate with both vendors and internal project teams regarding invoices and project needs
- Manage multiple priorities while maintaining accuracy and attention to detail in a fast-paced environment
Essential Job Duties and Job Functions:
- Validate completeness and agreement between invoices and contracts
- Maintain clear, professional verbal and written communication with vendors and project teams
- Stay focused and accurate while processing high volumes of documentation
- Balance competing priorities and deadlines without sacrificing accuracy
Knowledge and Skills:
- Strong attention to detail and organizational skills
- Excellent verbal and written communication skills
- Strong time management skills with the ability to multitask effectively
- Proficient in Microsoft Excel, Word, MS Project, and Visio
- Ability to work independently in a fast-paced environment
Education and Experience:
- High school diploma required; college degree preferred
- 0–2 years of relevant experience
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