Renewable Energy Project Coordinator

Location: Remote – United States (Occasional Site Travel)

Employment Type: 12-Month Contract

Work Arrangement: Primarily Remote

Pay Rate: Up to $33.68 per hour

About the Opportunity

We are seeking an organised and detail-oriented Renewable Energy Project Coordinator to provide administrative and project coordination support to engineering and construction teams working across a diverse portfolio of renewable energy and infrastructure projects.

This position supports wind, wind repowering, solar, solar repowering, transmission, substation, energy storage, battery augmentation, and remediation projects.

The successful candidate will play an important role in maintaining project documentation, tracking progress, coordinating procurement activities, processing invoices, and supporting project teams through Oracle Primavera Unifier and other project management systems.

This is a primarily remote opportunity, with occasional travel to construction sites for project kickoffs, meetings, and other project-related activities.

Key Responsibilities

Project Administration & Coordination

• Provide day-to-day administrative support to engineering and construction site teams across multiple renewable energy projects.

• Assist with project progress tracking, document management, reporting, and general project coordination.

• Establish and manage third-party administrative accounts, including shipping and office supply vendors.

• Coordinate office supply orders, site equipment, company vehicles, insurance documentation, and shipping requirements.

• Request site trailer equipment and materials from Engineering, Procurement, and Construction (EPC) contractors.

• Coordinate project-specific supplies, equipment kits, oil sampling kits, and other operational materials.

• Maintain and update project contact lists and administrative records.

Document Control & Project Reporting

• Review, organise, track, and maintain project documentation to ensure accuracy and completeness.

• Support document management processes within Oracle Primavera Unifier.

• Review EPC contractor documentation and verify that required records have been uploaded correctly.

• Assist with document audits and compliance with contractual documentation requirements.

• Prepare and distribute weekly project reports, including Plans of the Week (POWs), construction status updates, and other required reporting.

• Upload and maintain project indicators, commissioning trackers, and component tracking documentation.

• Support document requests from Legal, Financing, and Independent Engineering teams.

Oracle Primavera Unifier Support

• Manage project processes, records, documents, and reports within Oracle Primavera Unifier.

• Maintain accurate and up-to-date project information in the system.

• Assist with onboarding and training new users on relevant software functions and workflows.

• Provide troubleshooting assistance and technical support to project team members.

• Coordinate with project stakeholders to ensure consistent document management and reporting practices.

Procurement, Purchase Orders & Invoice Processing

• Confirm receipt of materials and equipment deliveries to support invoice processing.

• Create and submit service confirmations and change orders for vendor materials and services.

• Assist with purchase order origination requests through GEP procurement systems.

• Support invoice processing and associated documentation requirements.

• Coordinate with vendors, EPC contractors, and internal project teams to resolve administrative and procurement-related issues.

• Track procurement documentation and support accurate financial and project records.

Project Team & Stakeholder Support

• Collaborate with engineering, construction, procurement, and project management teams to support project delivery.

• Assist EPC contractors with training requirements and the submission of contractual documentation.

• Participate in daily, weekly, and monthly project meetings, as required.

• Support project kickoffs and site coordination activities.

• Communicate project updates, outstanding documentation requirements, and administrative issues to relevant stakeholders.

• Travel to project sites as needed to support project activities.

Required Skills & Experience

• Experience in project coordination, project administration, document control, or construction administration.

• Strong organisational skills with the ability to manage multiple tasks, deadlines, and project requirements.

• Experience maintaining project records, reports, trackers, and administrative documentation.

• Familiarity with purchase orders, invoice processing, vendor coordination, and procurement workflows.

• Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.

• Strong written and verbal communication skills.

• Excellent attention to detail and a commitment to accurate documentation.

• Ability to work independently in a remote environment while collaborating with multiple project teams.

• Willingness and ability to travel to project sites when required.

Preferred Qualifications

• Experience supporting renewable energy, utility, engineering, or construction projects.

• Experience with Oracle Primavera Unifier or similar project management/document control systems.

• Familiarity with wind, solar, transmission, substation, or battery energy storage projects.

• Experience working with Engineering, Procurement, and Construction (EPC) contractors.

• Knowledge of construction project reporting, commissioning trackers, and document control procedures.

• Experience with GEP procurement systems or similar purchase order management platforms.

• Previous involvement in coordinating project documentation for Legal, Financing, or Independent Engineering stakeholders.

Contract Details

• Duration: 12 months

• Location: Remote – United States

• Travel: Occasional travel to project sites as required

• Compensation: Up to $33.68 per hour

• Employment Type: Contract

Why Apply?

This is an opportunity to support a diverse portfolio of renewable energy and infrastructure projects while working primarily from home.

You will collaborate with engineering and construction professionals, contribute to project delivery, and gain exposure to a range of renewable energy technologies, including wind, solar, transmission, and battery energy storage.

If you have a background in project coordination, construction administration, or document control and enjoy supporting complex engineering projects, we encourage you to apply.

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