Administrative AssistantIV
Location:
San Diego, CA
Hybrid - 4 days onsite (Mon–Thurs), 1 day remote (Fri)
Pay Range:$33-38/hr
Schedule:
7:00 AM – 3:30 PM (PST)
Duration:
2-year contract (strong potential for conversion)
Overview
Provides high-level administrative support to a department within a large utilities-focused organization. This role supports a project-driven team responsible for infrastructure, relocation, and municipal initiatives.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate conferences for project teams
- Support project planners by distributing work and tracking assignments
- Package and process work orders for internal teams (e.g., construction)
- Handle customer account updates, billing support, and refunds
- Maintain financial and administrative records with high accuracy
- Coordinate cross-functional communication across multiple departments
- Assist with special projects and operational support tasks
- Perform general administrative duties (filing, correspondence, document prep, etc.)
Required Skills & Experience
- 8+ years of administrative support experience (Level IV)
- Strong proficiency in Microsoft Office
- Experience with SAP / S4 systems preferred
- Background supporting project coordination, billing, or finance-related teams is a strong plus
- Excellent organizational and communication skills
Key Soft Skills
- Strong communication
- Adaptability in a fast-paced, project-based environment
- Flexibility across changing priorities and team needs
Ideal Candidate Profile
- Previously worked as a Program Analyst, Project Coordinator, or Senior Administrator
- Experience supporting operations, finance, or project teams
- Comfortable working across multiple stakeholders and managing competing priorities
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