Administrative Assistant IV
San Diego, CA - Onsite (5 days/week) | 2-Year Contract | $34.50-$39.50 | 5:15 AM – 2:15 PM
Our client, a leading energy/utilities organization based in San Diego, CA, is seeking a Timekeeping & Administrative Support Specialist to join their team. This role is responsible for maintaining accurate employee timekeeping records within a union environment, supporting payroll compliance, and providing broad administrative support to department leaders and staff.
Job Responsibilities:
In this role, you will manage and support timekeeping, payroll data validation, and administrative operations within the department. Key responsibilities include:
- Maintaining accurate timekeeping records for 100+ union employees in accordance with a Collective Bargaining Agreement (CBA)
- Entering and validating payroll-related data in a timely and accurate manner
- Supporting compliance with company policies and applicable labor requirements
- Coordinating schedules and calendars for leaders and team members
- Preparing reports and organizing documents
- Managing day-to-day communications and correspondence
- Assisting leaders and employees with operational needs as they arise
- Answering phones, receiving and directing visitors, and sorting/distributing mail
- Coordinating meetings and conferences and obtaining office supplies
- Supporting special projects as assigned
Essential Job Duties and Job Functions:
- Process and audit timekeeping entries for a union workforce, ensuring alignment with CBA rules
- Serve as a point of contact for payroll and timekeeping questions from employees and leadership
- Maintain organized, accurate financial and administrative records
- Provide general administrative and clerical support to the department
Knowledge and Skills:
- Experience with union timekeeping under a Collective Bargaining Agreement (CBA) — required
- Proficiency in Microsoft Office (Word, Excel, Outlook) — required
- SAP experience — required
- Strong communication and organizational skills
- Ability to work independently and manage multiple priorities in a fast-paced environment
- High attention to detail and accuracy, particularly with payroll-related data
Education and Experience:
- High school diploma required
- Prior administrative/timekeeping experience preferred, ideally within a unionized workforce
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